Access Report

[pukhton]

I have a question; see if someone can help me out. I want a run a report in access

“By Type by Location”

Type is the drug name and location is the physical location. What I want to do is count the location and group by Type, and add the total number of location by each Type and put it under Type.

That’s what I have so far, and its working fine, but I am not getting the total number of location and place it under Type.

[CODE=TEXT]

PARAMETERS [Start Date] DateTime, [End Date] DateTime;
SELECT Intervensions1.[Type of Intv], Intervensions1. Location, Count(Intervens ions1.fldID) AS CountOffldID
FROM Intervensions1
WHERE (((Intervension s1.Date) Between [Start Date] And [End Date]))
GROUP BY Intervensions1.[Type of Intv], Intervensions1. Location
ORDER BY Intervensions1.[Type of Intv];

[/CODE]



Thanks for your help.

[pukhton]

I think i have resolved that issude by making a new query, but now i want to have these two quries in the same report. Is it possible?

Here is query 1 for by type and by location.

[CODE=TEXT]

PARAMETERS [Start Date] DateTime, [End Date] DateTime;
SELECT Intervensions1.[Type of Intv], Intervensions1. Location, Count(Intervens ions1.fldID) AS CountOffldID
FROM Intervensions1
WHERE (((Intervension s1.Date) Between [Start Date] And [End Date]))
GROUP BY Intervensions1.[Type of Intv], Intervensions1. Location
ORDER BY Intervensions1.[Type of Intv];

[/CODE]

and here is the query 2 which will sum the CountOffldID for each type.

[CODE=TEXT]

SELECT [By Interventions & by Location].[Type of Intv], Sum([By Interventions & by Location].CountOffldID) AS SumOfCountOffld ID
FROM [By Interventions & by Location]
GROUP BY [By Interventions & by Location].[Type of Intv]
ORDER BY [By Interventions & by Location].[Type of Intv];

[/CODE]

so I want my report where i can have both the quries together in the same report.

Let me give you in example of the report i am looking for.

[CODE=TEXT]

Interventions Type Location CountOffldID

Consultation 10 SOUTH 2
Consultation ICU 2

So i want SumOfCountoffld ID = 4
[/CODE]

help please.

[pukhton]

I think i have resolved that issude by making a new query, but now i want to have these two quries in the same report. Is it possible?

Here is query 1 for by type and by location.

[CODE=TEXT]

PARAMETERS [Start Date] DateTime, [End Date] DateTime;
SELECT Intervensions1.[Type of Intv], Intervensions1. Location, Count(Intervens ions1.fldID) AS CountOffldID
FROM Intervensions1
WHERE (((Intervension s1.Date) Between [Start Date] And [End Date]))
GROUP BY Intervensions1.[Type of Intv], Intervensions1. Location
ORDER BY Intervensions1.[Type of Intv];

[/CODE]

and here is the query 2 which will sum the CountOffldID for each type.

[CODE=TEXT]

SELECT [By Interventions & by Location].[Type of Intv], Sum([By Interventions & by Location].CountOffldID) AS SumOfCountOffld ID
FROM [By Interventions & by Location]
GROUP BY [By Interventions & by Location].[Type of Intv]
ORDER BY [By Interventions & by Location].[Type of Intv];

[/CODE]

so I want my report where i can have both the quries together in the same report.

Let me give you in example of the report i am looking for.

[CODE=TEXT]

Interventions Type Location CountOffldID

Consultation 10 SOUTH 2
Consultation ICU 2

So i want SumOfCountoffld ID = 4
[/CODE]

help please.

Can some one help me out please???

[cyberdwarf]

Have you thought of using the totalling/subtotalling facility of Access reports to simplify your query complications?

HTH

Steve

[pukhton]

Have you thought of using the totalling/subtotalling facility of Access reports to simplify your query complications?

HTH

Steve

No, Dont know this option in Accesss. How do you do it by the way?

Thanks

[Jim Doherty]

Can some one help me out please???

Are you not in a position to use the grouping elements of a report to group by intervntion,typ e and location then merely use a textbox in the group footer to sum the count of fldID? ie:

=Sum(countoffld id)

That way you would have no need for the second query if I am reading you right!?

Regards

Jim

[pukhton]

Are you not in a position to use the grouping elements of a report to group by intervntion,typ e and location then merely use a textbox in the group footer to sum the count of fldID? ie:

=Sum(countoffld id)

That way you would have no need for the second query if I am reading you right!?

Regards

Jim

Yes Jim you r right but i want total by each type rather than the whole sum of all the types.

Thanks

[Jim Doherty]

Yes Jim you r right but i want total by each type rather than the whole sum of all the types.

Thanks

As cyberdwarf pointed out (and I missed that posting..must be blind sorry cyber am repeating your advice here) you really need to get your head round reports sorting and grouping that is what it is there for. May I suggest you create a simple report based on your first query and disregard the second query.

When you have done that have a look at the sorting and grouping methods for reports. You cannot really progress further until you know the concepts of these..... otherwise you will be creating unnecessary queries for yourself when,.... the report can already do much of what might be thinking "hmmmmm I need a query for that!"

Now if this were SQL server I'd be saying to you yeah we can get all of this in one query using rollup and cube etc but its not its Access sooo..

Given you said you don't know how to work sorting and grouping in reports I think that is much more important to understand that as is, currently, than to bash away at the query side. I think you,ll agree with me when you get there?!

Sorting and grouping is accesed via the VIEW.. SORTING and GROUPING menubar command in the design view of any report

Regards

Jim