Filemaker or Access?

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  • AllYourSpam@Hotmail.com

    Filemaker or Access?

    I work for a small company just over a year old. I have them sold on
    the idea of a database for tracking their sales and order entry (plus
    many other duties). We are going to develop our own database and are
    trying to decide which software to use. We are windows based, have
    Access, and a trial version of FMP 8.5. I have used Access for the
    past few years and would call my skills above intermediate but
    definitely not expert. I used FMP years ago (before it was relational
    ~ 1987) but loved it. One of the owners is our IT manager and knows a
    lot, but not about database (theory or practice). He is leaning toward
    FMP because of the security issues (he says it should be easier to
    utilize and less vulnerable when on the Internet). Nevertheless, we
    are still about 50/50 in our decision.

    Either way, I am the most knowledgeable on database management. I have
    been reviewing the trial FMP and I quickly remembered what I loved,
    however some of the database basics I don't see are like assigning a
    primary key; it almost seems as if FMP goes out of their way not to
    use the term in any of their documentation or even the "Bible" I
    purchased at Borders.

    After reading a lot, I understand FMP used to be relational by linking
    files, but now it can all be done with one file, multiple tables. Yet
    the fast solutions Filemaker's website offers seem to make me link all
    these files. It almost feels like I "know too much" to use FMP. I'm
    looking for terms and ways to set up the database that don't exist in
    FMP. Is this just a learning curve or what am I missing?

    I am honestly open to using either program. What are your suggestions?

  • paii, Ron

    #2
    Re: Filemaker or Access?


    <AllYourSpam@Ho tmail.comwrote in message
    news:1180636665 .185486.128250@ k79g2000hse.goo glegroups.com.. .
    I work for a small company just over a year old. I have them sold on
    the idea of a database for tracking their sales and order entry (plus
    many other duties). We are going to develop our own database and are
    trying to decide which software to use. We are windows based, have
    Access, and a trial version of FMP 8.5. I have used Access for the
    past few years and would call my skills above intermediate but
    definitely not expert. I used FMP years ago (before it was relational
    ~ 1987) but loved it. One of the owners is our IT manager and knows a
    lot, but not about database (theory or practice). He is leaning toward
    FMP because of the security issues (he says it should be easier to
    utilize and less vulnerable when on the Internet). Nevertheless, we
    are still about 50/50 in our decision.
    >
    Either way, I am the most knowledgeable on database management. I have
    been reviewing the trial FMP and I quickly remembered what I loved,
    however some of the database basics I don't see are like assigning a
    primary key; it almost seems as if FMP goes out of their way not to
    use the term in any of their documentation or even the "Bible" I
    purchased at Borders.
    >
    After reading a lot, I understand FMP used to be relational by linking
    files, but now it can all be done with one file, multiple tables. Yet
    the fast solutions Filemaker's website offers seem to make me link all
    these files. It almost feels like I "know too much" to use FMP. I'm
    looking for terms and ways to set up the database that don't exist in
    FMP. Is this just a learning curve or what am I missing?
    >
    I am honestly open to using either program. What are your suggestions?
    >
    I have not used FMP but your IT person's security concerns can be solved
    with a SQL Server backend, the free version supports 2GB of data. Internet
    access to the SQL server from MSAccess will require careful coding of your
    forms, reports and source queries to reduce data transfers over the WAN.
    Internet access with Terminal server would simplify things for MSAccess. WEB
    based will require something other then MSAccess


    Comment

    • Tony Toews [MVP]

      #3
      Re: Filemaker or Access?

      AllYourSpam@Hot mail.com wrote:
      >It almost feels like I "know too much" to use FMP. I'm
      >looking for terms and ways to set up the database that don't exist in
      >FMP. Is this just a learning curve or what am I missing?
      >
      >I am honestly open to using either program. What are your suggestions?
      I would agree with your sentiments from what I've heard from friends and read. It
      might be easier for a novice to work with FMP. However if you start getting into
      intermediate or advanced stuff then FMP just can't do the things Access can.

      Tony
      --
      Tony Toews, Microsoft Access MVP
      Please respond only in the newsgroups so that others can
      read the entire thread of messages.
      Microsoft Access Links, Hints, Tips & Accounting Systems at

      Tony's Microsoft Access Blog - http://msmvps.com/blogs/access/

      Comment

      • Bob Alston

        #4
        Re: Filemaker or Access?

        AllYourSpam@Hot mail.com wrote:
        I work for a small company just over a year old. I have them sold on
        the idea of a database for tracking their sales and order entry (plus
        many other duties). We are going to develop our own database and are
        trying to decide which software to use. We are windows based, have
        Access, and a trial version of FMP 8.5. I have used Access for the
        past few years and would call my skills above intermediate but
        definitely not expert. I used FMP years ago (before it was relational
        ~ 1987) but loved it. One of the owners is our IT manager and knows a
        lot, but not about database (theory or practice). He is leaning toward
        FMP because of the security issues (he says it should be easier to
        utilize and less vulnerable when on the Internet). Nevertheless, we
        are still about 50/50 in our decision.
        >
        Either way, I am the most knowledgeable on database management. I have
        been reviewing the trial FMP and I quickly remembered what I loved,
        however some of the database basics I don't see are like assigning a
        primary key; it almost seems as if FMP goes out of their way not to
        use the term in any of their documentation or even the "Bible" I
        purchased at Borders.
        >
        After reading a lot, I understand FMP used to be relational by linking
        files, but now it can all be done with one file, multiple tables. Yet
        the fast solutions Filemaker's website offers seem to make me link all
        these files. It almost feels like I "know too much" to use FMP. I'm
        looking for terms and ways to set up the database that don't exist in
        FMP. Is this just a learning curve or what am I missing?
        >
        I am honestly open to using either program. What are your suggestions?
        >
        Since you asked your question in a newsgroup devoted to MS-access
        issues, I would guess you would get answers supporting the choice of
        MS-Access. That would be my recommendation only because I know and like
        Access and don't filemaker.

        If you are planning to put an application on the web make sure you know
        about Access' limitations. You can't really build web apps with Access.
        Yes, you can use Data Access Pages but Access seems to be moving away
        from them.

        If you use your Access database on the web as a database server, and do
        it correctly, I don't think you have to worry very much about security.
        But certainly if in doubt, SQL server would be the way to go.

        But also note that SQL server is just a data manager. Both Access and
        FM have an application development component as well. Access'
        application development component can work with SQL server data as well
        as its own built in Jet database. I assssuuummme that Filemaker can do
        so as well.

        Bob

        Comment

        • AllYourSpam@Hotmail.com

          #5
          Re: Filemaker or Access?

          On May 31, 3:19 pm, Bob Alston <bobalst...@yah oo.comwrote:
          AllYourS...@Hot mail.com wrote:
          I work for a small company just over a year old. I have them sold on
          the idea of a database for tracking their sales and order entry (plus
          many other duties). We are going to develop our own database and are
          trying to decide which software to use. We are windows based, have
          Access, and a trial version of FMP 8.5. I have used Access for the
          past few years and would call my skills above intermediate but
          definitely not expert. I used FMP years ago (before it was relational
          ~ 1987) but loved it. One of the owners is our IT manager and knows a
          lot, but not about database (theory or practice). He is leaning toward
          FMP because of the security issues (he says it should be easier to
          utilize and less vulnerable when on the Internet). Nevertheless, we
          are still about 50/50 in our decision.
          >
          Either way, I am the most knowledgeable on database management. I have
          been reviewing the trial FMP and I quickly remembered what I loved,
          however some of the database basics I don't see are like assigning a
          primary key; it almost seems as if FMP goes out of their way not to
          use the term in any of their documentation or even the "Bible" I
          purchased at Borders.
          >
          After reading a lot, I understand FMP used to be relational by linking
          files, but now it can all be done with one file, multiple tables. Yet
          the fast solutions Filemaker's website offers seem to make me link all
          these files. It almost feels like I "know too much" to use FMP. I'm
          looking for terms and ways to set up the database that don't exist in
          FMP. Is this just a learning curve or what am I missing?
          >
          I am honestly open to using either program. What are your suggestions?
          >
          Since you asked your question in a newsgroup devoted to MS-access
          issues, I would guess you would get answers supporting the choice of
          MS-Access. That would be my recommendation only because I know and like
          Access and don't filemaker.
          >
          If you are planning to put an application on the web make sure you know
          about Access' limitations. You can't really build web apps with Access.
          Yes, you can use Data Access Pages but Access seems to be moving away
          from them.
          >
          If you use your Access database on the web as a database server, and do
          it correctly, I don't think you have to worry very much about security.
          But certainly if in doubt, SQL server would be the way to go.
          >
          But also note that SQL server is just a data manager. Both Access and
          FM have an application development component as well. Access'
          application development component can work with SQL server data as well
          as its own built in Jet database. I assssuuummme that Filemaker can do
          so as well.
          >
          Bob- Hide quoted text -
          >
          - Show quoted text -
          To be fair, I asked the same question on the Filemaker board too.

          To clarify, what we would put on the Internet would be just to have a
          few remote workers in other states access the order entry system too,
          not for the general public. Now that is where I start to decline in my
          knowledge base. I'm not sure how the IT guy plans to host, which
          server system to use, etc. All I know is that he stated a few concerns
          on making it secure so it wouldn't be hacked and allow our people
          logins to certain areas only.

          One other issue I forgot is that the database (either Access or FM)
          will need to "talk" to QuickBooks. With either program I have found
          3rd party software that will transfer data to and from QB. I have
          worked with the Access one, but the one for Filemaker seems more
          involved (programming wise) and I don't have a Filemaker database
          structure set up yet so I can't really test the transfer capabilities.

          Thanks all - for all your help!

          Comment

          • Karl

            #6
            Re: Filemaker or Access?


            <AllYourSpam@Ho tmail.comwrote in message
            news:1180636665 .185486.128250@ k79g2000hse.goo glegroups.com.. .
            >I work for a small company just over a year old. I have them sold on
            the idea of a database for tracking their sales and order entry (plus
            many other duties). We are going to develop our own database and are
            trying to decide which software to use. We are windows based, have
            Access, and a trial version of FMP 8.5. I have used Access for the
            past few years and would call my skills above intermediate but
            definitely not expert. I used FMP years ago (before it was relational
            ~ 1987) but loved it. One of the owners is our IT manager and knows a
            lot, but not about database (theory or practice). He is leaning toward
            FMP because of the security issues (he says it should be easier to
            utilize and less vulnerable when on the Internet). Nevertheless, we
            are still about 50/50 in our decision.
            >
            Either way, I am the most knowledgeable on database management. I have
            been reviewing the trial FMP and I quickly remembered what I loved,
            however some of the database basics I don't see are like assigning a
            primary key; it almost seems as if FMP goes out of their way not to
            use the term in any of their documentation or even the "Bible" I
            purchased at Borders.
            >
            After reading a lot, I understand FMP used to be relational by linking
            files, but now it can all be done with one file, multiple tables. Yet
            the fast solutions Filemaker's website offers seem to make me link all
            these files. It almost feels like I "know too much" to use FMP. I'm
            looking for terms and ways to set up the database that don't exist in
            FMP. Is this just a learning curve or what am I missing?
            >
            I am honestly open to using either program. What are your suggestions?

            For Sales and Order Entry, use a progam like QuickBooks, Microsoft
            Accounting or Peachtree.




            Comment

            • Tony Toews [MVP]

              #7
              Re: Filemaker or Access?

              AllYourSpam@Hot mail.com wrote:
              >To clarify, what we would put on the Internet would be just to have a
              >few remote workers in other states access the order entry system too,
              >not for the general public. Now that is where I start to decline in my
              >knowledge base. I'm not sure how the IT guy plans to host, which
              >server system to use, etc. All I know is that he stated a few concerns
              >on making it secure so it wouldn't be hacked and allow our people
              >logins to certain areas only.
              Then you should consider using Terminal Server. Your IT person sets that up and the
              remote workers can use your Access/FMP app without any changes necessary to the app.

              Tony
              --
              Tony Toews, Microsoft Access MVP
              Please respond only in the newsgroups so that others can
              read the entire thread of messages.
              Microsoft Access Links, Hints, Tips & Accounting Systems at

              Tony's Microsoft Access Blog - http://msmvps.com/blogs/access/

              Comment

              • David W. Fenton

                #8
                Re: Filemaker or Access?

                AllYourSpam@Hot mail.com wrote in
                news:1180636665 .185486.128250@ k79g2000hse.goo glegroups.com:
                I am honestly open to using either program. What are your
                suggestions?
                I could never use a db development platform that didn't use SQL
                natively, and my understanding is that FM does not.

                --
                David W. Fenton http://www.dfenton.com/
                usenet at dfenton dot com http://www.dfenton.com/DFA/

                Comment

                • David W. Fenton

                  #9
                  Re: Filemaker or Access?

                  "paii, Ron" <paii@packairin c.comwrote in
                  news:Q82dnTr2sb hzgcLbnZ2dnUVZ_ gadnZ2d@athenet .net:
                  WEB
                  based will require something other then MSAccess
                  That's one of the advantages of FM, in that it is designed to allow
                  you to take an FM application and run it from a web server. I don't
                  know how successful it is, nor if it has limitations, but sounds to
                  me like what DAPs should have been, had MS invested the time and
                  effort in them.

                  But I don't know that for a fact. Anyone?

                  --
                  David W. Fenton http://www.dfenton.com/
                  usenet at dfenton dot com http://www.dfenton.com/DFA/

                  Comment

                  • David W. Fenton

                    #10
                    Re: Filemaker or Access?

                    AllYourSpam@Hot mail.com wrote in
                    news:1180640621 .106802.249640@ q75g2000hsh.goo glegroups.com:
                    To clarify, what we would put on the Internet would be just to
                    have a few remote workers in other states access the order entry
                    system too, not for the general public. Now that is where I start
                    to decline in my knowledge base. I'm not sure how the IT guy plans
                    to host, which server system to use, etc. All I know is that he
                    stated a few concerns on making it secure so it wouldn't be hacked
                    and allow our people logins to certain areas only.
                    Windows Terminal Server would be by far the easiest solution for
                    this with an Access solution. And if you run it across a VPN, it's
                    as safe as you can get over the Internet.
                    One other issue I forgot is that the database (either Access or
                    FM) will need to "talk" to QuickBooks. With either program I have
                    found 3rd party software that will transfer data to and from QB. I
                    have worked with the Access one, but the one for Filemaker seems
                    more involved (programming wise) and I don't have a Filemaker
                    database structure set up yet so I can't really test the transfer
                    capabilities.
                    The QB SDK used to have plenty of VB examples that were quite easily
                    ported to VBA.

                    --
                    David W. Fenton http://www.dfenton.com/
                    usenet at dfenton dot com http://www.dfenton.com/DFA/

                    Comment

                    • (PeteCresswell)

                      #11
                      Re: Filemaker or Access?

                      Per AllYourSpam@Hot mail.com:
                      >I am honestly open to using either program. What are your suggestions?
                      I've done a couple of apps in FMP and many apps in MS Access.

                      Without going into a long rant, MS Access.

                      Hands-down/slam dunk/no-brainer.
                      --
                      PeteCresswell

                      Comment

                      • (PeteCresswell)

                        #12
                        Re: Filemaker or Access?

                        Per (PeteCresswell) :
                        >I've done a couple of apps in FMP and many apps in MS Access.
                        >
                        >Without going into a long rant, MS Access.
                        >
                        >Hands-down/slam dunk/no-brainer.

                        I missed the part about being available on the web - and take
                        back what I said.
                        --
                        PeteCresswell

                        Comment

                        • Steve

                          #13
                          Re: Filemaker or Access?

                          See http://www.filemaker.com/downloads/p...comparison.pdf for a
                          detailed, however dated, comparison.

                          It is produced by Filemaker (and reflects the bias), and it is 36 pages
                          long. I though it was, in general, fair, and did not change my mind that
                          Access is the better product for my needs.


                          <AllYourSpam@Ho tmail.comwrote in message
                          news:1180636665 .185486.128250@ k79g2000hse.goo glegroups.com.. .
                          >I work for a small company just over a year old. I have them sold on
                          the idea of a database for tracking their sales and order entry (plus
                          many other duties). We are going to develop our own database and are
                          trying to decide which software to use. We are windows based, have
                          Access, and a trial version of FMP 8.5. I have used Access for the
                          past few years and would call my skills above intermediate but
                          definitely not expert. I used FMP years ago (before it was relational
                          ~ 1987) but loved it. One of the owners is our IT manager and knows a
                          lot, but not about database (theory or practice). He is leaning toward
                          FMP because of the security issues (he says it should be easier to
                          utilize and less vulnerable when on the Internet). Nevertheless, we
                          are still about 50/50 in our decision.
                          >
                          Either way, I am the most knowledgeable on database management. I have
                          been reviewing the trial FMP and I quickly remembered what I loved,
                          however some of the database basics I don't see are like assigning a
                          primary key; it almost seems as if FMP goes out of their way not to
                          use the term in any of their documentation or even the "Bible" I
                          purchased at Borders.
                          >
                          After reading a lot, I understand FMP used to be relational by linking
                          files, but now it can all be done with one file, multiple tables. Yet
                          the fast solutions Filemaker's website offers seem to make me link all
                          these files. It almost feels like I "know too much" to use FMP. I'm
                          looking for terms and ways to set up the database that don't exist in
                          FMP. Is this just a learning curve or what am I missing?
                          >
                          I am honestly open to using either program. What are your suggestions?
                          >

                          Comment

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