Change value using OnClick

[lavdey]

I am a beginner user of Access. I have developed a database for a non-profit to manage contacts. I would like to change a value in a record by using OnClick. For example, If the value is "Member" I would like to change it to "Past Member" by clicking a label "Convert to Past Member"

Thanks
Len

[NeoPa]

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Len,
Your question is pleasingly brief, but doesn't give enough information.

[MMcCarthy]

I am a beginner user of Access. I have developed a database for a non-profit to manage contacts. I would like to change a value in a record by using OnClick. For example, If the value is "Member" I would like to change it to "Past Member" by clicking a label "Convert to Past Member"

Thanks
Len

Ok NeoPa is right but I'm going to make some assumptions.

Firstly I assume that you are not trying to change the whole record but just one value in one field on the record. As I don't know the name of the control for that field I'm just going to call it txtMemberStatus for now.

Although you can use a label for this purpose it's not normally done as users can click on labels accidently and not realise what they've done. Normally you would use a command button for this operation. Just drag one off the toolbar and cancel the wizard. For this example I will call it cmdChangeStatus .

Then just add the code so it looks as follows:

 
Private Sub cmdChangeStatus_Click()
 
	Me.txtMemberStatus = "Past Member"
 
End Sub

If you're not sure where to find this code. Open the properties window and click on the command button. Then under the event tab go down to On Click in the list. Make sure [Event Procedure] is selected and click on the button to the right.

[lavdey]

Ok NeoPa is right but I'm going to make some assumptions.

Firstly I assume that you are not trying to change the whole record but just one value in one field on the record. As I don't know the name of the control for that field I'm just going to call it txtMemberStatus for now.

Although you can use a label for this purpose it's not normally done as users can click on labels accidently and not realise what they've done. Normally you would use a command button for this operation. Just drag one off the toolbar and cancel the wizard. For this example I will call it cmdChangeStatus .

Then just add the code so it looks as follows:

 
Private Sub cmdChangeStatus_Click()
 
	Me.txtMemberStatus = "Past Member"
 
End Sub

If you're not sure where to find this code. Open the properties window and click on the command button. Then under the event tab go down to On Click in the list. Make sure [Event Procedure] is selected and click on the button to the right.

That's great. Just what I needed. Sorry for the lack of detail and clarity.

Len

[MMcCarthy]

That's great. Just what I needed. Sorry for the lack of detail and clarity.

Len

No problem. It's for your own sake really. The more detail you give the quicker and more accurate answer you're likely to get.

[missinglinq]

Another hack that I've used for this task in the past uses the often overlooked "Double-Click" event of a textbox. When a text box only has two possible values, this allows you to set a default value (when the field is empty) and "toggle" between the two values when the field is filled in.

Private Sub TextBoxEntry_DblClick(Cancel As Integer)
	 If IsNull(Me.TextBoxEntry) Then
		  Me.TextBoxEntry = "MEMBER"
	 ElseIf Me.TextBoxEntry = "MEMBER" Then
		  Me.TextBoxEntry = "PAST MEMBER"
	 ElseIf Me.TextBoxEntry = "PAST MEMBER" Then
		  Me.TextBoxEntry = "MEMBER"
	 End If
End Sub

[MMcCarthy]

Another hack that I've used for this task in the past uses the often overlooked "Double-Click" event of a textbox. When a text box only has two possible values, this allows you to set a default value (when the field is empty) and "toggle" between the two values when the field is filled in.

Private Sub TextBoxEntry_DblClick(Cancel As Integer)
	 If IsNull(Me.TextBoxEntry) Then
		 Me.TextBoxEntry = "MEMBER"
	 ElseIf Me.TextBoxEntry = "MEMBER" Then
		 Me.TextBoxEntry = "PAST MEMBER"
	 ElseIf Me.TextBoxEntry = "PAST MEMBER" Then
		 Me.TextBoxEntry = "MEMBER"
	 End If
End Sub

Good workaround.

I must admit I often overlook the double_Click myself as why two clicks when one will do but there are obviouly times when it would come in useful. I have to start thinking about it more.

Mary

[NeoPa]

Nice one ML.

I sometimes use that in my Excel work - when I'm too lazy to add a button, or it's to toggle a single value in a column.

[missinglinq]

as why two clicks when one will do

When doing this on a text box, you have to leave the single click alone so the user can "mouse" into the field if they want! The advantage of the method is that you save "real estate" that would be taken up with extra command buttons. I also use it for fields that need dates. I have a calendar control on the form that starts out being invisible. When the date field is double-clicked, the calendar becomes visible, the user picks a date, then the calendar becomes invisible again. Once again, a lot of space on the form is saved, and you're assured of the date being entered correctly!

[MMcCarthy]

When doing this on a text box, you have to leave the single click alone so the user can "mouse" into the field if they want! The advantage of the method is that you save "real estate" that would be taken up with extra command buttons. I also use it for fields that need dates. I have a calendar control on the form that starts out being invisible. When the date field is double-clicked, the calendar becomes visible, the user picks a date, then the calendar becomes invisible again. Once again, a lot of space on the form is saved, and you're assured of the date being entered correctly!

I definately have to think about it more. All my calendars end up on popup forms for this very reason.

Mary

[NeoPa]

I never use calendars myself, but this sounds like a very intelligent way to handle them.
Good for you ML.

[lavdey]

I want to thank you all for the great suggestions. Problem solved.

Len

[MMcCarthy]

I want to thank you all for the great suggestions. Problem solved.

Len

No problem Len

We're glad to help.

Mary