need help with update query

[MMcCarthy]

Try this:

SELECT Inventory.Inven toryID, Workorders.Sale sID
FROM (Inventory INNER JOIN Workorders
ON Inventory.Inven toryID = Workorders.Sale sID)
WHERE (Inventory.Inve ntoryID=[Forms]![First empty InventoryID]![InventoryID]);

Yes, now it was working. But it is showing me 20,000 records instead of 100. It is repeating the workorders. And the inventoryID was the first empty one, but it didn't go on. It uses the same InventoryID for all 20,000 records.

[arion]

It is then not showing any record. When I delete the joint property it is showing me every workorder but still with the same first empty inventoryID.

[MMcCarthy]

Ok Arion back to basics

In your Inventory table you have a primary key called InventoryID, Yes?

In your Workorders table you have a key called Sales ID which is based on InventoryID, Yes/No?

If No, then what is the relationship between the two tables.

It is then not showing any record. When I delete the joint property it is showing me every workorder but still with the same first empty inventoryID.

[arion]

Yes, the primary key for Inventory is InventoryID, but the primary key for Workorders is WorkorderNumber , not salesID.

When I build the joint property between inventory.worko rdernumber and workorders.work ordernumber it is not showing any record either.

[MMcCarthy]

When I build the joint property between inventory.worko rdernumber and workorders.work ordernumber it is not showing any record either.

To join two tables you must have a one to many relationship. This means that one of the tables has a field (doesn't have to be primary key but it usually is) or a combination of fields??? that are unique to that table.

The field or fields would have to be represented in the other table. Although you can preform this join through a series of tables the condition must be true for each. Does this make sense. If you post the structure of your tables and tell me how they relate I will see if I can help. Make sure the date types of the relationships are the same.

[arion]

The inventory table is related to the workorders table through workorderNumber , the table workorders and SQ customers and sales are realted to each other through salesID.

I don't know how to relate the WorkordersNewVa lve table to these tables. This table shows the WOIndex which is included in the workordernumber . WorkorderNumber is built from salesID+WOIndex . Is that what you mean?

[MMcCarthy]

WorkorderNumber is built from salesID+WOIndex

Can I get examples of the structure and content of both these fields.

[arion]

The WorkorderNewVal ve table consists of the following fields:

Field Name Data Type
WOIndex Number
Part Text
Abbreviation Text
Material Text
Quantity Number

WOIndex content is the numbers 1 through 100. Part is e.g. Sideplate and the Abbreviation could be Sp.

The Workorders table consists of the fields:

Field Name Data Type
WorkorderNumber Number
SalesID Number
Quantity Number
Material Text

For the sale with salesID 3456 the workorderNumber s would then be 345601 through 3456100.

The Inventory table has the fields

InventoryID Number
WorkorderNumber Number
Quantity Number
Distinguishing Mark Text
etc.

The inventoryID already exists and the Distinguishing mark field is telling if the inventoryID is empty or not.

The problem that I have is that it is recognizing the first empty InventoyID but is not updateting with all 100 records. It is just showing me the record for workorderNumber 345699. Do you need more information?

I am going offline soon and will continue on monday. I thank you for your help, I really appreciate that.

[MMcCarthy]

Workorders

Field Type
WorkorderNumber Number (PK)
SalesID Number
Quantity Number
Material Text

For the sale with salesID 3456 the workorderNumber s would then be 345601 through 3456100.

Inventory

Field Type
InventoryID Number (PK)
WorkorderNumber Number (FK to WorkOrders)
Quantity Number
Distinguishing Mark Text
etc.

The inventoryID already exists and the Distinguishing mark field is telling if the inventoryID is empty or not.

The problem that I have is that it is recognizing the first empty InventoyID but is not updateting with all 100 records. It is just showing me the record for workorderNumber 345699. Do you need more information?

Are you trying to do an update or an append (insert) query?

Are you trying to add workorders to the Inventory table?

[arion]

If I would use an append query it would create new InventoryIDs, right?

I thought I need to use an update query because the inventoryIDs already exist. The query should just fill out the empty fields, for example "WorkorderNumbe r", "Quantity" etc., for existing InventoryIDs.

[MMcCarthy]

The problem is you are trying to update a table that has no relationship to the table you are updating from or any other table.

Try the following:

UPDATE Inventory SET ([Drawing#], WorkorderNumber , Material, Remarks, [Distinguishing Mark])=(SELECT Left([Model#],5) & [Abbreviation], [SalesID] & [WOIndex], Material, Remarks, 'Changed' FROM WorkOrders WHERE WorkOrders.Sale sID=[Forms]![Sales Form].[SalesID]) WHERE WorkorderNumber Is Null;


omit the following you can do them later:
Inventory.Descr iption = [WorkorderNewVal ve].[part],
Inventory.Quant ity = [WorkorderNewVal ve].[Quantity],

[arion]

When I try to do the following, it is saying "Syntax error in Update statement".

UPDATE Inventory SET ([Drawing#], WorkorderNumber , Material, Remarks, [Distinguishing Mark])=(SELECT Left([Model#],5) & [Abbreviation], [SalesID] & [WOIndex], Material, Remarks, 'Changed' FROM WorkOrders WHERE WorkOrders.Sale sID=[Forms]![Sales Form].[SalesID]) WHERE WorkorderNumber Is Null;

[MMcCarthy]

I just don't think it can be done. I'd a feeling the last one wouldn't work but thought it was worth a try.

Why are you adding the InventoryNo first it would be so much easier to do this as an insert query.

[arion]

The problem is that we are having one main database and some satellite databases. Every person is working with his or her own database and the data will be imported to the main database. If I use auto number for InventoryID there will be some dublicates or some entries will just be overwritten. That is the reason why I thought we need to give each satellite its own inventoryIDs and use an update query. Do you see any other opportunity how to do the exchange?

[MMcCarthy]

The only other way to do this is using recordsets in vba code. Leave it with me.