Transpose a Report

[JayDawg]

Excel has this cool little function where you can copy data, and then
paste it transposed so that which runs across the rows now runs down a
colum and visa versa. Is there a way in access to create a report that
would transpose the data from what is logical.

I have a query that has a field for the date (by month) and then
additional fields (15 of them) by which I enter in data. So in the
Table/Query it is formated such that when the data is entered you would
go across the row and enter in the date, and then enter in the
respective value for each of the fields your under.

I need to create a report that would allow me to show the date across
the top and the other fields running down the left with the values
under each date, such as a spreadsheet or cross tab query would do. As
you can see though from what I have explained a cross tab query will
not work, or at least I dont think it would becuase I would have to set
the dates as my column headings, all the other fields as my Row
Hadings, and am left with nothing for the value, because all the values
are actually associated with the row headings.

I hope this made sense and I hope someone can help because I am stumped.

[Bob Quintal]

Re: Transpose a Report

"JayDawg" <hebgbe27@cox.n et> wrote in
news:1151108367 .039807.54560@b 68g2000cwa.goog legroups.com:
[color=blue]
> Excel has this cool little function where you can copy data,
> and then paste it transposed so that which runs across the
> rows now runs down a colum and visa versa. Is there a way in
> access to create a report that would transpose the data from
> what is logical.
>
> I have a query that has a field for the date (by month) and
> then additional fields (15 of them) by which I enter in data.
> So in the Table/Query it is formated such that when the data
> is entered you would go across the row and enter in the date,
> and then enter in the respective value for each of the fields
> your under.
>
> I need to create a report that would allow me to show the date
> across the top and the other fields running down the left with
> the values under each date, such as a spreadsheet or cross tab
> query would do. As you can see though from what I have
> explained a cross tab query will not work, or at least I dont
> think it would becuase I would have to set the dates as my
> column headings, all the other fields as my Row Hadings, and
> am left with nothing for the value, because all the values are
> actually associated with the row headings.
>
> I hope this made sense and I hope someone can help because I
> am stumped.
>[/color]

It doesnt make sense because even in Excel, you have only 1 cell
at the intersection of the row and column. So you would crosstab
the date to 14 of your 15 fields as row headings and use the
15th as the value

If you showed us some actual data it might be easier to
understand.


--
Bob Quintal

PA is y I've altered my email address.

--
Posted via a free Usenet account from http://www.teranews.com

[JayDawg]

Re: Transpose a Report

I just signed up for this yesterday and am still a novice, how can I
show you the data?

Bob Quintal wrote:[color=blue]
> "JayDawg" <hebgbe27@cox.n et> wrote in
> news:1151108367 .039807.54560@b 68g2000cwa.goog legroups.com:
>[color=green]
> > Excel has this cool little function where you can copy data,
> > and then paste it transposed so that which runs across the
> > rows now runs down a colum and visa versa. Is there a way in
> > access to create a report that would transpose the data from
> > what is logical.
> >
> > I have a query that has a field for the date (by month) and
> > then additional fields (15 of them) by which I enter in data.
> > So in the Table/Query it is formated such that when the data
> > is entered you would go across the row and enter in the date,
> > and then enter in the respective value for each of the fields
> > your under.
> >
> > I need to create a report that would allow me to show the date
> > across the top and the other fields running down the left with
> > the values under each date, such as a spreadsheet or cross tab
> > query would do. As you can see though from what I have
> > explained a cross tab query will not work, or at least I dont
> > think it would becuase I would have to set the dates as my
> > column headings, all the other fields as my Row Hadings, and
> > am left with nothing for the value, because all the values are
> > actually associated with the row headings.
> >
> > I hope this made sense and I hope someone can help because I
> > am stumped.
> >[/color]
>
> It doesnt make sense because even in Excel, you have only 1 cell
> at the intersection of the row and column. So you would crosstab
> the date to 14 of your 15 fields as row headings and use the
> 15th as the value
>
> If you showed us some actual data it might be easier to
> understand.
>
>
> --
> Bob Quintal
>
> PA is y I've altered my email address.
>
> --
> Posted via a free Usenet account from http://www.teranews.com[/color]

[JayDawg]

Re: Transpose a Report

Date By Month Sum Of PED Visits Sum Of PED AMA Sum Of PED
Elopes
Jan - 06 2577 54
2
Feb - 06 2894
60 5

Above is a representation of a few of the fields there are about ten
more Summary fileds from the query. Imagine thenext record would be
Mar - 06, Apr - 06, etc. each with its own values for the fields. What
I need in the report is to have the fields running down the left side
of the report, with the months running left to right on the top and the
data being in the data field of the report as it is here.



JayDawg wrote:[color=blue]
> I just signed up for this yesterday and am still a novice, how can I
> show you the data?
>
> Bob Quintal wrote:[color=green]
> > "JayDawg" <hebgbe27@cox.n et> wrote in
> > news:1151108367 .039807.54560@b 68g2000cwa.goog legroups.com:
> >[color=darkred]
> > > Excel has this cool little function where you can copy data,
> > > and then paste it transposed so that which runs across the
> > > rows now runs down a colum and visa versa. Is there a way in
> > > access to create a report that would transpose the data from
> > > what is logical.
> > >
> > > I have a query that has a field for the date (by month) and
> > > then additional fields (15 of them) by which I enter in data.
> > > So in the Table/Query it is formated such that when the data
> > > is entered you would go across the row and enter in the date,
> > > and then enter in the respective value for each of the fields
> > > your under.
> > >
> > > I need to create a report that would allow me to show the date
> > > across the top and the other fields running down the left with
> > > the values under each date, such as a spreadsheet or cross tab
> > > query would do. As you can see though from what I have
> > > explained a cross tab query will not work, or at least I dont
> > > think it would becuase I would have to set the dates as my
> > > column headings, all the other fields as my Row Hadings, and
> > > am left with nothing for the value, because all the values are
> > > actually associated with the row headings.
> > >
> > > I hope this made sense and I hope someone can help because I
> > > am stumped.
> > >[/color]
> >
> > It doesnt make sense because even in Excel, you have only 1 cell
> > at the intersection of the row and column. So you would crosstab
> > the date to 14 of your 15 fields as row headings and use the
> > 15th as the value
> >
> > If you showed us some actual data it might be easier to
> > understand.
> >
> >
> > --
> > Bob Quintal
> >
> > PA is y I've altered my email address.
> >
> > --
> > Posted via a free Usenet account from http://www.teranews.com[/color][/color]

[Bob Quintal]

Re: Transpose a Report

"JayDawg" <hebgbe27@cox.n et> wrote in
news:1151121065 .969084.41570@r 2g2000cwb.googl egroups.com:

Month Visits AMA lopes
Jan - 06 2577 54 2
Feb - 06 2894 60 5[color=blue]
>
> Above is a representation of a few of the fields there are
> about ten more Summary fileds from the query. Imagine thenext
> record would be Mar - 06, Apr - 06, etc. each with its own
> values for the fields. What I need in the report is to have
> the fields running down the left side of the report, with the
> months running left to right on the top and the data being in
> the data field of the report as it is here.
>[/color]
The hard part for you is going to be getting the data in the
proper format for a crosstab to work. Lets take a step back for
a second and examine how the data should have been stored, and
how we can query it to set it up right.

Ideally, the data should be in a table with three fields
Date, Fieldname, value.
Jan 06 PED Visits 2577
Jan 06 PED AMA 54
Jan 06 PED Elopes 2
Feb 06 PED Visits 2894
Feb 06 PED AMA 60
Feb 06 PED Elopes 5
....

If your source table is set up properly, it would be set up
something like this
Date, PED type, data, other data, more data, quantity
and each PED Type has become one of your fields, you are easily
on the way, just make a crosstab query directly from the table


Otherwise to get the crosstab you'll need to set up a query like
this:

SELECT Month,"PED_Visi ts" as fieldname, [SumOfPED VISITS] as
value from Query
UNION SELECT Month,"PED_AMA" as fieldname, [SumOfPED AMA] as
value from Query
UNION SELECT Month,"PED_Elop es" as fieldname, [SumOfPED VISITS]
as value from Query

and on down for your 15 fields, then build the crosstab query
from that query.

--
Bob Quintal

PA is y I've altered my email address.

--
Posted via a free Usenet account from http://www.teranews.com

[JayDawg]

Re: Transpose a Report

Thanks for the info Bob I will have to try the union query, I guess I
failed to share with you that the original table has additional fields
that are used for other reports. There is actually 24 records for each
day of the month as the date is tracked hourly. What I have here is
data that is summarized by grouping the dates by month.

Bob Quintal wrote:[color=blue]
> "JayDawg" <hebgbe27@cox.n et> wrote in
> news:1151121065 .969084.41570@r 2g2000cwb.googl egroups.com:
>
> Month Visits AMA lopes
> Jan - 06 2577 54 2
> Feb - 06 2894 60 5[color=green]
> >
> > Above is a representation of a few of the fields there are
> > about ten more Summary fileds from the query. Imagine thenext
> > record would be Mar - 06, Apr - 06, etc. each with its own
> > values for the fields. What I need in the report is to have
> > the fields running down the left side of the report, with the
> > months running left to right on the top and the data being in
> > the data field of the report as it is here.
> >[/color]
> The hard part for you is going to be getting the data in the
> proper format for a crosstab to work. Lets take a step back for
> a second and examine how the data should have been stored, and
> how we can query it to set it up right.
>
> Ideally, the data should be in a table with three fields
> Date, Fieldname, value.
> Jan 06 PED Visits 2577
> Jan 06 PED AMA 54
> Jan 06 PED Elopes 2
> Feb 06 PED Visits 2894
> Feb 06 PED AMA 60
> Feb 06 PED Elopes 5
> ...
>
> If your source table is set up properly, it would be set up
> something like this
> Date, PED type, data, other data, more data, quantity
> and each PED Type has become one of your fields, you are easily
> on the way, just make a crosstab query directly from the table
>
>
> Otherwise to get the crosstab you'll need to set up a query like
> this:
>
> SELECT Month,"PED_Visi ts" as fieldname, [SumOfPED VISITS] as
> value from Query
> UNION SELECT Month,"PED_AMA" as fieldname, [SumOfPED AMA] as
> value from Query
> UNION SELECT Month,"PED_Elop es" as fieldname, [SumOfPED VISITS]
> as value from Query
>
> and on down for your 15 fields, then build the crosstab query
> from that query.
>
> --
> Bob Quintal
>
> PA is y I've altered my email address.
>
> --
> Posted via a free Usenet account from http://www.teranews.com[/color]

[polite person]

Re: Transpose a Report

On 23 Jun 2006 17:19:27 -0700, "JayDawg" <hebgbe27@cox.n et> wrote:
[color=blue]
>Excel has this cool little function where you can copy data, and then
>paste it transposed so that which runs across the rows now runs down a
>colum and visa versa. Is there a way in access to create a report that
>would transpose the data from what is logical.
>
>I have a query that has a field for the date (by month) and then
>additional fields (15 of them) by which I enter in data. So in the
>Table/Query it is formated such that when the data is entered you would
>go across the row and enter in the date, and then enter in the
>respective value for each of the fields your under.
>
>I need to create a report that would allow me to show the date across
>the top and the other fields running down the left with the values
>under each date, such as a spreadsheet or cross tab query would do. As
>you can see though from what I have explained a cross tab query will
>not work, or at least I dont think it would becuase I would have to set
>the dates as my column headings, all the other fields as my Row
>Hadings, and am left with nothing for the value, because all the values
>are actually associated with the row headings.
>
>I hope this made sense and I hope someone can help because I am stumped.[/color]

Take a look at

http://support.microsoft.com/?kbid=202176#6

HOW TO: Transpose Data in a Table or Query in Access 2000