outlook data

**WindAndWaves** · Nov 13 '05, 07:48 AM

Re: outlook data

"Curious George the Monkey" <someone@nowher e.com> wrote in message news:7bqdnWM6D5 UaLZzfRVn-hA@rogers.com.. .[color=blue]
> Hi,
>
> I have about 20,000 emails of which about 1% of them have
> attached word, excel, jpeg, pdf, powerpoint files.
>
> The emails are located in about 1000 folders. The hierachy
> of folders is maximum of 5 deep starting at the INBOX.
>
> So.... the problem is that Outlook is running too slow now
> and I have to figure out how I can organize these messages
> into some form of system.
>
> I have tried using CRM software but its much to cumbersome
> and slow to use CRM software, secondly the software
> packages don't allow me to create folders in the notes/history
> files or to catagorize my emails in the way i have folders in
> outlook.
>
> What can I do ? Is it best to create some sort of ACCESS
> database and export each folder somehow into the tables ?
>
> Anyone have any ideas or recommendations ?
>
>[/color]

Print them and archive.... who needs that many emails - you are never going to read them in a life time.

Actually, no serious. In outlook you can make different data files. Put them in a different data file (see under file -> data file
management) and then disconnect from the datafile, make a backup of the datafile and store it somewhere safe.

If you need to search, read, or do something else with any of the emails then reconnect to the datafile, search for the ones you
need and bob is your uncle.

Success! HTH

**Curious George the Monkey** · Nov 13 '05, 07:48 AM

Re: outlook data

Hi,

I already know about exporting pst files, however for 20,000 emails it takes
too long (10 minutes) and
i want the capacity to store it in an application with more power such as
CRM software, ACCESS or
anything but outlook which is not really that great for managing
information.

"WindAndWav es" <access@ngaru.c om> wrote in message
news:3qmMd.1453 1$mo2.1131099@n ews.xtra.co.nz. ..[color=blue]
>
> "Curious George the Monkey" <someone@nowher e.com> wrote in message
> news:7bqdnWM6D5 UaLZzfRVn-hA@rogers.com.. .[color=green]
>> Hi,
>>
>> I have about 20,000 emails of which about 1% of them have
>> attached word, excel, jpeg, pdf, powerpoint files.
>>
>> The emails are located in about 1000 folders. The hierachy
>> of folders is maximum of 5 deep starting at the INBOX.
>>
>> So.... the problem is that Outlook is running too slow now
>> and I have to figure out how I can organize these messages
>> into some form of system.
>>
>> I have tried using CRM software but its much to cumbersome
>> and slow to use CRM software, secondly the software
>> packages don't allow me to create folders in the notes/history
>> files or to catagorize my emails in the way i have folders in
>> outlook.
>>
>> What can I do ? Is it best to create some sort of ACCESS
>> database and export each folder somehow into the tables ?
>>
>> Anyone have any ideas or recommendations ?
>>
>>[/color]
>
> Print them and archive.... who needs that many emails - you are never
> going to read them in a life time.
>
> Actually, no serious. In outlook you can make different data files. Put
> them in a different data file (see under file -> data file
> management) and then disconnect from the datafile, make a backup of the
> datafile and store it somewhere safe.
>
> If you need to search, read, or do something else with any of the emails
> then reconnect to the datafile, search for the ones you
> need and bob is your uncle.
>
> Success! HTH
>
>[/color]

**WindAndWaves** · Nov 13 '05, 08:05 AM

Re: outlook data

"Curious George the Monkey" <someone@nowher e.com> wrote in message news:LcidnYuPxM iYpp_fRVn-pw@rogers.com.. .[color=blue]
> Hi,
>
> I already know about exporting pst files, however for 20,000 emails it takes
> too long (10 minutes) and
> i want the capacity to store it in an application with more power such as
> CRM software, ACCESS or
> anything but outlook which is not really that great for managing
> information.
>
>
> "WindAndWav es" <access@ngaru.c om> wrote in message
> news:3qmMd.1453 1$mo2.1131099@n ews.xtra.co.nz. ..[color=green]
> >
> > "Curious George the Monkey" <someone@nowher e.com> wrote in message
> > news:7bqdnWM6D5 UaLZzfRVn-hA@rogers.com.. .[color=darkred]
> >> Hi,
> >>
> >> I have about 20,000 emails of which about 1% of them have
> >> attached word, excel, jpeg, pdf, powerpoint files.
> >>
> >> The emails are located in about 1000 folders. The hierachy
> >> of folders is maximum of 5 deep starting at the INBOX.
> >>
> >> So.... the problem is that Outlook is running too slow now
> >> and I have to figure out how I can organize these messages
> >> into some form of system.
> >>
> >> I have tried using CRM software but its much to cumbersome
> >> and slow to use CRM software, secondly the software
> >> packages don't allow me to create folders in the notes/history
> >> files or to catagorize my emails in the way i have folders in
> >> outlook.
> >>
> >> What can I do ? Is it best to create some sort of ACCESS
> >> database and export each folder somehow into the tables ?
> >>
> >> Anyone have any ideas or recommendations ?
> >>
> >>[/color]
> >
> > Print them and archive.... who needs that many emails - you are never
> > going to read them in a life time.
> >
> > Actually, no serious. In outlook you can make different data files. Put
> > them in a different data file (see under file -> data file
> > management) and then disconnect from the datafile, make a backup of the
> > datafile and store it somewhere safe.
> >
> > If you need to search, read, or do something else with any of the emails
> > then reconnect to the datafile, search for the ones you
> > need and bob is your uncle.
> >
> > Success! HTH
> >
> >[/color]
>
>[/color]

I imported message into access with success, it was indeed very useful. I think you can even, with some tweaking, just import them
straight from outlook (see import tables).

outlook data

outlook data

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